Exhibitor Set-Up

📄 Download and Print

Get ready to connect with community managers and homeowners who are actively looking for your services. Here's everything you need to set up and show up.

The Essentials

✓ One 6-ft table per exhibitor

✓ All displays fit ON TOP of your table (no floor setups)

✓ Skip tall backdrops (ceiling overhangs are real)

✓ Tablecloths available upon request (or bring your own)

What to Bring

Marketing Materials

One-sheet or trifold brochure about your company
Info on services and community types you serve
What sets you apart from competitors

Connection Essentials

Plenty of business cards
A way to collect leads (bowl for cards)

Raffle Prize (Luncheon & Breakfast)

Bring a raffle prize valued at $50 or less (gift card or small basket)

Arrival Times

Breakfast Events: Arrive after 6am to set up
Luncheon Events: Arrive after 10am to set up

🎁 Raffle Strategy

The raffle is your conversation starter. Here's how it works:

1. Collect business cards in your bowl during the event
2. Andrea will draw a winner during the educational presentation
3. We'll post the winner at your table and send everyone back to see prizes
4. If the winner doesn't show up after the event, mail or deliver the prize to their office

Pro Tips for Success

Stand in front of your table

Sitting behind it signals you're not open to conversation. Energy matters.

Keep it tidy and inviting

Your space reflects your brand. Neat displays attract more visitors.

Go beyond business cards

A raffle, game, or small treat sparks real conversations and gets people to stop by.

Be ready to pitch yourself

Have a clear, concise story about what makes your company the best choice for community associations.

⏰ Important: Stay Through the End

Please don't pack up or leave before the program ends. Attendees often make their rounds at the very end, and leaving early sends the wrong message. Plus, you might miss your best lead of the day! We appreciate your commitment to making this event great for everyone.

Know Your Audience

You'll meet both managers and homeowners—and they have different needs. Tailor your materials for each group:

Luncheon Events

Primarily community association managers and professionals.

Bring materials focused on:

Professional services
Management expertise
Compliance & best practices

Expo Events

Primarily homeowners and board members.